At Cedar Smiles Dental, we are committed to protecting your privacy and maintaining the confidentiality of your personal and health information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our office or use our website.
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
We may collect and process the following types of information:
- Name, address, phone number, and email address
- Date of birth and Social Security number
- Insurance information and payment details
- Emergency contact information
- Medical and dental history
- Treatment records and clinical notes
- Diagnostic images (X-rays, photographs)
- Prescription and medication records
- Lab results and other diagnostic information
- Browser type and IP address
- Pages visited and time spent on our website
- Cookies and similar tracking technologies
We use your information for the following purposes:
- Providing dental care and treatment
- Coordinating care with other healthcare providers
- Consulting with specialists regarding your care
- Processing insurance claims
- Billing for services rendered
- Collecting payment for treatment
- Verifying insurance coverage
- Quality assessment and improvement
- Training staff and students
- Business planning and development
- Administrative functions
- Appointment reminders via phone, text, or email
- Information about treatment alternatives
- Health-related benefits and services
- Practice newsletters and updates (with your consent)
We implement appropriate technical, administrative, and physical safeguards to protect your personal and health information:
- Secure, encrypted electronic health records systems
- Limited access to patient information on a need-to-know basis
- Staff training on privacy and security practices
- Regular security assessments and updates
- Secure disposal of records when no longer needed
We may share your information in the following circumstances:
We will obtain your written authorization before using or disclosing your health information for purposes other than treatment, payment, or healthcare operations.
Federal law allows or requires us to disclose your information without authorization in certain situations:
- To Public Health Authorities: For disease reporting and prevention
- To Health Oversight Agencies: For audits, investigations, and inspections
- In Response to Court Orders: When required by law or legal process
- To Law Enforcement: In cases of suspected abuse, neglect, or domestic violence
- For Workers’ Compensation: When related to work-related injuries
- To Coroners and Funeral Directors: For identification and death certificates
- For Research: When approved by an institutional review board
- To Prevent Serious Threat: When necessary to prevent harm to you or others
We may share your information with third-party service providers who perform services on our behalf, such as:
- Insurance billing companies
- Practice management software providers
- Payment processors
- Email and communication services
These business associates are required by contract to protect your information and use it only for the purposes we specify.
You have the following rights regarding your health information:
You have the right to inspect and obtain a copy of your health records. We may charge a reasonable fee for copying and mailing records.
You may request that we amend your health information if you believe it is incorrect or incomplete. We may deny your request under certain circumstances.
You have the right to receive a list of certain disclosures we have made of your health information.
You may request restrictions on how we use or disclose your information for treatment, payment, or healthcare operations. We are not required to agree to your request but will consider it carefully.
You may request that we communicate with you about your health information in a specific way or at a specific location.
You have the right to receive a paper copy of this Privacy Policy at any time.
You have the right to be notified if your unsecured health information has been breached.
Our website may use cookies to enhance your browsing experience. You can control cookie settings through your browser preferences.
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites.
Information submitted through our website contact forms is transmitted securely and used only to respond to your inquiry.
Our services may be provided to minors with parental or guardian consent. We comply with all applicable laws regarding the privacy of minors’ health information.
We reserve the right to modify this Privacy Policy at any time. Changes will be effective immediately upon posting to our website. We will provide notice of material changes as required by law.
To exercise any of your privacy rights or if you have questions about this Privacy Policy, please contact:
Cedar Smiles Dental
120 Cedar Grove Lane
Somerset, NJ 08873
Phone: 732-532-0819
Email: dental@cedarsmilesnj.com
If you believe your privacy rights have been violated, you may file a complaint with:
Cedar Smiles Dental
Privacy Officer
120 Cedar Grove Lane
Somerset, NJ 08873
Phone: 1-877-696-6775
Website: www.hhs.gov/ocr/privacy
You will not be retaliated against for filing a complaint.
This Privacy Policy is effective as of December 2025 and applies to all information collected on or after this date.